Selling with us

We have clear and fair fees for both our buyers and sellers. The sellers fees are:

• £8 per bottle including miniatures
• £10 reserve per lot (if required)

We continue to offer 0% Sellers Commission. All fees will attract VAT where applicable. 

Please note that any requests for items to be re-lotted, or moved between auctions, that haven't been made clear prior to, or at the time we receive your bottles, may be subject to additional administration charges.

(Please see the buyers tab for buying fees.)

To sell your bottles with us please complete a submission form and include it with your bottles every time - Download Submission Sheet.

There are 3 options available for getting your bottles to us:

1. Drop off at our premises in Glasgow - If you are already a customer you can book a drop-off appointment through your MySWA account here, or alternatively call us on 0141 243 2585 to book an appointment slot.
2. If you are in the UK contact our in-house Collections Team to arrange a free pick-up using this form.
3. To take the stress out of arranging an import we can arrange UK courier collections for you as well as EU and Worldwide, just fill in a form and we'll be in touch regarding collection of your bottles. 

Please note we cannot insure any shipments that are arranged and cannot be held liable for any loss or damage incurred during transit, so please make sure you pack your bottles as well as you can.

For UK we offer free courier collections for bottles worth a combined £1000+ 

FREE UK COURIER COLLECTION REQUEST FORM

For EU we offer free courier collections for bottles worth a combined £1000+ 

FREE EU COURIER COLLECTION REQUEST FORM

• Please note for EU collections Duties will be deducted from your sales.

For Worldwide we can arrange your collection and import for you

WORLDWIDE COURIER COLLECTION REQUEST FORM

• Please note for Worldwide collections Duties and Shipping Costs will be deducted form your sales.

 

We offer a free valuation service for anyone looking to sell bottles, all we need is a description of your bottles and some pictures clearly showing front and back labels and we'll value them and get back to you as soon as we can.

You can send your valuation request to mail@scotchwhiskyauctions.com, or alternatively contact us through Whatsapp on 07538638525.

We specialise in whiskies but we do auction other alcoholic beverages as well.

We reserve the right to refuse any bottle for auction. If there is any doubt about the authenticity of a bottle, it will not be offered for auction. In the event of a dispute arising over the provenance or authenticity of any bottle, if it cannot be proved to be genuine, it will be returned to the seller.

We also reserve the right to restrict the number of bottles of any particular release or expression. With relation to new releases, they will be limited to one per person for the first 3 auctions following their release. We're happy to accept multiples of new releases but they will be entered into different auctions.

Yes, there are a few specific bottles:

• Bell's decanters
• Dimple ceramic decanters
• Unofficial samples / minis, this includes press packs which are unsealed
• Miniatures that have been sealed with glue or varnish
• Unofficial / home made merchandise

Other general items:

• Any bottle which is unsealed or the seal is no longer intact
• Bottles which are leaking
• Bottles which are in a condition which is not suitable for sale ie containing mould etc
• Items which contain foods eg chocolate etc. We can't be responsible for use-by dates or allergen information

In relation to fill levels or ullage on bottles, a guideline of ¾ full will be in effect. Bottles on either side of this will be entered at the discretion of the either the book-in or photography department.

As our starting bid is £20, please consider whether the bottles you are submitting are likely to achive this.

Please see above for our right to refuse any bottle from the auction.

As and when appropriate, We reserve the right to limit Lot entries for auction in the instance of a new release. These releases may be limited to one bottle per person per auction for the first 3 auctions following the release.

We reserve the right to limit any reserve on new releases, that have not yet sold on our platform, to the primary retail price.

We reserve the right to charge for admission into auction, even if the Seller removes the item from sale.

Of course! You can drop bottles and a submission form off at the office Monday to Friday. We are operating on an appointment only basis to ensure social distancing and you can book a slot online through your account. Please note we are no longer open on Saturdays.

Bottles can be sent to:

SWA Ltd
Unit C 139 Lancefield Street
Glasgow
G3 8HZ

Please make sure that your full contact details and completed submission form are included in the box so we can contact you to let you know of their safe arrival. It saves a lot of time if you have registered before you send us the bottles. Please contact us for details.

All bottles sent to us are done so at your own risk. We cannot be responsible for any damage or loss in transit. Please keep a note of your tracking numbers and couriers for your records. This is still the case even if we have arranged a collection through UPS for you.

If you are based overseas, especially if you're in the US, please speak to us before you send in any bottles.

Absolutely! We use various couriers and do regular collections in person. If you're in Aberdeen and the North East we have a monthly collection service you may be able to use. If you're in England, we have regular collections from all over the country and we currently also offer free contactless collections for over 10 bottles or collectively worth a minimum of £1000 across mainland UK. Find out more and request a collection here.

If you've got a couple of bottles you wish to send in we may be able to offer you our excellent rates with UPS or DHL. Please contact us for more information.

First of all you need a good, strong cardboard box which will allow you to keep the bottles upright. You'll also need plenty of bubble wrap or packing materials to make sure that the bottles are well protected. Please make sure that your bottles arrive in plenty of time for the auction. See the dates below.

If we are collecting the bottles directly from you please make sure that your name is on the outside of the box and your submission form is included. This will speed up the booking in process once the bottles are back in the office.

We will discuss reserves when booking in your bottles. Please note that reserves attract an additional fee per lot (see above for the fees) and are at the auctioneers discretion. Full reserve details can be found in our terms and conditions.

If your bottle fails to meet your specified reserve price during auction you have a number of options.

• Relist your bottle into the next available auction.
• Have your bottle shipped back to you.
• Collect your bottle within 28 days from our Glasgow office.
• Enter your bottle into our long term storage facility - terms apply

Please get in touch and advise how you wish to proceed within 7 days of auction end.

You can use the website or the app to watch your bottles. There is a link inside your account "view bottles I'm selling in the latest auction" and this will load your bottles. Please note that this will only work while the auction is live!

You will receive a receipt at the time of book with your lot numbers as well.

If you are a successful seller, we will not process your payments until the buyer has paid us, has received their bottle(s) and is satisfied that our descriptions were accurate.

Please note that payments will be completed within 3 weeks of the end of any auction. You will receive an email with notification of what you have been paid, along with the deductions once the payment has been processed.

We can pay through:

• Bank transfer
• Credit to your MySWA account for use against future purchases.

Should you wish to withdraw credit from your MySWA account to the bank account you have registered with us as a seller, please note this must be for the total amount of credit on the account, partial payments of credit are not permitted.

Some forms of international payment may attract fees. These are deducted from your sales totals. Please note all payments will be made in the local currency of your IBAN account number unless you advise us otherwise, for example - if you would prefer payment in GBP. Please advise if you have a specific currency that you would prefer to be paid in when booking in your bottles.

US customers - please check what information we require to pay you. Typically this includes your routing number an account number. You may need to specify what type of account you're using as well.

 

Please note that the deadline dates for auctions also apply to requests for any bottles that have been stored with us, or have failed to meet their reserve in a previous auction, being resubmitted.

To comply with our legal obligations under The Platform Operators (Due Diligence and reporting Requirements) Regulations 2023, sales from 1st January 2024 will be reported annually to HMRC, with the first report in January 2025. This isn’t a change in what is taxable and will not necessarily increase your tax obligations but the change is in how this data is being collected and reported. Find out more. 

For 2023 sellers based in an EU state we are legally obliged to report sales to comply with the DAC7 EU Directive (EU 2021/514) For sellers registered with us in 2023 we are obligated to report on sales for the 2023 calendar year by 31st January 2024. For sellers registered with us prior to 1st January 2023 we are obligated to report on 2024 calendar year sales by 31st January 2025.

Given the UK is no longer an EU member state Scotch Whisky Auctions will be reporting all relevant DAC7 data to the Irish tax authorities until the 31st of January 2025 who will cross check the data against their records and share with sellers’ relevant member state.

From January 2025 all data reporting will be made to UK HMRC in accordance with The Platform Operators (Due Diligence and reporting Requirements) Regulations 2023. EU SELLERS - THE DAC7 DIRECTIVE